Directives

This library contains directives detailing policies and procedures for all Workforce Investment Act (WIA) subcontractors.

For your convenience, summaries of each directive are provided. For the complete text, click the directive heading.

Allowable Costs 01-09

This directive provides guidance regarding the general cost principles and allowable costs under the Workforce Investment Act (WIA) program. It requires that all subrecipients and contractors expending WIA funds shall comply with federal and State guidance regarding the allowability of expenditures.

Audit Requirements 02-09 

The purpose of this directive is to update the audit requirements for entities receiving Workforce Investment Act (WIA) funds, in accordance with the revisions to Office of Management and Budget (OMB) Circular A-133.

Audit Resolution 03-09 

This policy provides guidance regarding policy and procedures for the resolution of audit findings and disallowed costs.

Conflict of Interest 04-09 

To establish policy and ensure that La Cooperativa Campesina De California (LCCDC) and its contractors administer federal funds in accordance with the guidelines established in the above referenced regulations.

Debt Collection 05-09

The purpose of this directive is to establish procedures and policy by the La Cooperativa Campesina De California (LCCDC), for the recovery of disallowed costs expended under the Workforce Investment Act (WIA) by any person or entity.

Documentation of Eligibility 06-09

Customer flow is based on the WIA concept of customer choice and the provision of Core, Intensive and Training Services. All three of these activities are directed at the ultimate outcome of placement into unsubsidized employment. Customers accessing Core “A” Services are considered to be the universal customer and therefore a formal determination of eligibility is not required. However, those customers who are determined unable to obtain employment without the individual services available through Core “B”, Intensive, or Training services must be determined WIA eligible and enrolled to receive such services.

Eligibility for Training Services 07-09

This directive provides guidance eligibility for training services under the Workforce Investment Act (WIA) programs.

Glossary of Terms 08-09

To ensure that services are measured in a consistent manner common definitions are presented in the attached Glossary of Terms.

Guidelines for Registering DW in the WIA Program and Documenting Customer Contact 09-09

This directive provides guidelines to determine when dislocated workers are to be registered in the WIA program so that they are subsequently reported to La Cooperativa Campesina De California (LCCDC) JTA System.

10-09 Incident Reporting – Revised 2-2014

The WIA regulations, Title 20 CFR Section 667.630, requires that information and complaints involving criminal fraud, waste, abuse or other criminal activity must be reported immediately through the U. S. Department of Labor’s (DOL) Incident Reporting System to the DOL Office of Inspector General (OIG) with a copy simultaneously provided to the Employment and Training Administration (ETA) San Francisco Regional Office.

Limited English Proficiency 13-09

This directive provides guidance regarding serving a customer with limited English proficiency under the Workforce Investment Act (WIA) program.

Monitoring and Oversight 14-09

Title 20 CFR Section 667.200 stipulates that entities receiving WIA Title I funds must follow the uniform administrative cost requirements at Title 29 CFR Part 95 or Part 97, as applicable to their type of organization.

Noncriminal and Discrimination Complaints Procedures 15-09

The purpose of this directive is to establish the Workforce Investment Act (WIA Act) Complaint Resolution Procedure pursuant to Title 20 CFR, [Subpart F-Grievance Procedures, Complaints, and States Appeal Processes, Section 667.600-667.330; and, 29 CFR Part 37, [Implementation of the Nondiscrimination and Equal Opportunity Provisions of the Workforce Investment Act, 1998, Final Rule]. The City’s Workforce Investment Act WIA, Title I programs are administered by La Cooperativa Campesina De California (LCCDC).

Nondiscrimination and Equal Opportunity 16-09

The nondiscrimination and equal opportunity provisions of Section 188 of the Workforce Investment Act prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, disability, political affiliation or belief, and for beneficiaries only, citizenship or participation in a WIA Title I financially assisted program or activity. Title 29 CFR Part 37 implements the nondiscrimination and equal opportunity provisions specified in Section 188 of WIA.

On-The-Job Training Policy 17-09

To define the parameters for using an on the job training option for WIA eligible customers.

Procurement of Goods and Services 18-09

This policy provides guidance regarding the procurement of goods and services by entities receiving Workforce Investment Act (WIA) funds. These entities include but are not limited to One-Stop Operators, contractors and lower tier service providers.

Program Income 19-09

The purpose of this memorandum is to provide specific guidance regarding the definition of program income, its use, and required reporting.

Property Management-Equipment Purchases, Inventory and Disposal 20-09

This directive provides La Cooperativa Campesina De California’s (LCCDC) policy regarding the purchase, inventory and disposal of property purchased with Workforce Investment Act (WIA) funds.

Records Retention 21-09

To provide record retention, maintenance and disposition procedures for La Cooperativa Campesina De California (LCCDC) and its contractors will ensure compliance with state and federal law.

Recovery of Tuition and Training Refunds 22-09

This directive provides guidance regarding policy and procedures for the recovery of WIA training and/or tuition refunds.

Salary and Bonus Limitations 23-09

This directive provides federal guidance under Public Law 109-234 regarding the implementation of the new limitations on salary and bonus payments that can be made with funds appropriated to the Department of Labor (DOL)/Employment and Training Administration (ETA) funded programs.

24-09 Selective Service – Revised 2-2014

Eligibility for WIA services provided to participants must have documentation of Selective Service registration in order for the customer to participate.

Supportive Services 25-09

Workforce Investment Act (WIA) regulations allow subrecipients to establish a limitation for the provision of supportive services, including a maximum amount of funding and maximum length of time for supportive services (including needs based payments) to be available to customers.

Worker Displacement Prohibition 26-09

The purpose of this directive is to communicate federal and State policy and procedures regarding prohibitions against replacing regular employees with Workforce Investment Act (WIA) participants, and against infringing on the promotional opportunities of currently employed individuals.

Eligibility for Disabled Workers Revision 2 28-12

Contractors must document in the case file the participants’ indication that she/he has a disability as defined under the Americans with Disabilities Act (ADA) of 1990. To be eligible, a participant must be assessed with a long-term disability. A long-term disability is defined as a medically approved disabling condition for a period of six months or longer. Participants currently enrolled in the Dislocated Workers’ program can be assessed as disabled if she/he meets the full criteria for persons with disability under the ADA.

Accrued Expenditures 29 – 16

The purpose of this directive is to provide guidance for the reporting of accrued expenditures by subrecipients.

Audit Requirements 30 – 16

The purpose of this directive is to update the audit requirements for sub-recipients of La Cooperativa federal grant programs in accordance with he revised Uniform Guidance for Federal Grants issued by the Office of Management and Budget.

Cost Principles and Allowable Costs 31 – 16

This directive provides guidance regarding the general cost principles and allowable costs for the administration of Federal subawards awarded to subrecipients of La Cooperativa.  It requires that all subrecipients expending La Cooperativa subaward funds shall comply with this guidance.

Incident Reporting 32 – 16

The purpose of this directive is to inform all Workforce Innovation and Opportunity Act (WIOA) subrecipients of the requirements and procedures to report criminal activity committed by staff, subrecipients, or program participants and non-criminal complaints, such as mismanagement and waste of funds to La Cooperativa, the California Employment Development Department (EDD), and the Department of Labor’s (DOL) Office of Inspector General (OIG) and San Francisco Regional Office of the Employment and Training Administration (ETA).

Monitoring and Oversight 33 – 16

The purpose of this directive is to provide subrecipients of the La Cooperativa with its policy regarding oversight of its subawards.

Program Income 34 – 16

The purpose of this directive is to provide subrecipients with policy and procedural guidance for income generated with the use of funds awarded through programs funded by La Cooperativa.

Property Management 35 -16

The purpose of this directive is to provide subrecipients with policy and procedural guidance for the management of property purchased through programs funded by La Cooperativa.

Records Retention 36 – 16

The purpose of this directive is to provide the La Cooperativa subrecipients and contractors with policy and procedural guidance for provide record retention, maintenance, access, and disposition procedures.

Uniform Guidance 37 – 16

The purpose of this directive is to provide La Cooperativa subrecipients with information from the Office of Management and Budget (OMB) which has issued revised guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, referred to as the Uniform Guidance.  The revised guidance is a key component of a larger Federal effort to more effectively focus Federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars. By streamlining eight Federal regulations into a single, comprehensive policy guide, the government believes it can better administer grants and other types of financial assistance by decreasing the administrative burden for recipients and reducing the risk of waste, fraud and abuse.

Conflict of Interest 38 – 16

To establish policy and ensure that La Cooperativa Campesina De California (LCCDC) and its subrecipients administer federal funds in accordance with the guidelines established in the above referenced regulations.

Debt Collection 39 – 16

The purpose of this directive is to establish procedures and policy by the La Cooperativa Campesina De California (LCCDC), for the recovery of disallowed costs expended under its federally funded programs by any person or entity.

Salary and Bonus Limitations 40 – 16

This directive provides federal guidance under Public Law 109-234 regarding the implementation of limitations on salary and bonus payments that can be made with funds awarded directly or indirectly from the U. S. Department of Labor (DOL)/Employment and Training Administration (ETA).  The law sets the limit on salaries and bonuses at a rate equivalent to no more than Executive Level II.  A salary table providing this rate is listed at the Federal Office of Personnel Management Web site www.opm.gov under Pay and Leave, Salaries and Wages.

Selective Service 41 – 16

Males who are subject to the registration requirements of the Military Selective Service Act must have complied with these requirements to be eligible for participation in WIOA funded programs and services.  Under WIOA Section 189(h), the U.S. Secretary of Labor is required to ensure that each individual participating in a WIOA program, or receiving any assistance under WIOA Title I, has not violated Section 3 of the Military Selective Service Act.  This section requires that every male citizen and every other male residing in the United States must register with Selective Service between their 18th and 26th birthday.

42-17 Glossary of Terms

The terms included in this directive are derived from WIOA applicable Federal and State Directives, laws and regulations.

43-17 Confidential Information

This provides guidance and establishes procedures regarding the process for Workforce Innovation and Opportunity Act (WIOA) Subrecipients to obtain Unemployment Insurance  (UI) claimant information from the Employment Development Department (EDD) for WIOA customers. This Policy applies to all La Cooperativa subrecipients, and is effective immediately.

44-17 Nondiscrimination and Equal Opportunity

The nondiscrimination and equal opportunity provisions found in section 188 of WIOA and Title 29 CFR Part 38 prohibit discrimination on the grounds of race, color, religion, sex national origin, age, disability, political affiliation or belief, and for beneficiaries only, citizenship or participation in a WIOA Title I Financially assisted program or activity.